Grant Reporting & Acquittals
Winning a grant is only half the job. Once the minister’s press release is out of the way, the real work begins—progress reports, financial acquittals, site audits, KPI tracking, and the constant threat of “show us the receipts.” Miss a deadline or submit the wrong figures and the funding body can freeze payments or claw money back.
If you have just secured a grant, or if a previous consultant vanished and left you holding the compliance bag, Grant Savvy steps in to keep everything on track and the money flowing.
Why reporting matters
- Payment gates
Most grants stagger payments across milestones. No report, no cash. - Audit risk
Governments can review your project for up to five years. Poor records equal clawbacks. - Reputation
Late or sloppy reporting hurts your credibility on future applications—assessors do check. - Project drift
Without a clear reporting framework, costs balloon and scope creep goes unnoticed until it is too late.
Common pain points
- Milestone templates are confusing and full of policy jargon.
- Finance teams struggle to map accounting codes to grant budget lines.
- Subcontractors deliver late, jeopardising evidence requirements.
- Variation requests pile up but nobody knows the correct form or contact.
- The consultant who wrote the grant is now “unavailable,” leaving zero handover notes.
Each issue can freeze payments or trigger audit flags.
How Grant Savvy keeps you compliant
Rapid handover audit
We review your funding agreement, approved budget, milestones and evidence conditions. Gaps are flagged within 48 hours.
Milestone calendar and task board
You receive a shareable schedule with every deliverable, responsible owner and due date. No more mystery deadlines.
Financial traceability
We match your accounting codes to grant budget lines and set up easy document folders for invoices, bank statements and timesheets.
Narrative and KPI drafting
We write the progress reports in plain English, link achievements to KPIs and attach the required evidence. You review, we refine, we submit.
Variation and extension management
Scope change, supplier delay, pandemic curveball? We draft the variation request, update budgets and negotiate new timelines with the grant manager.
Audit-ready archive
Every report, receipt and approval email is filed in a secure digital archive so future auditors (and your board) can trace every dollar.
Who we help
- Start-ups that have outgrown their first $50 000 grant and now juggle multiple funding agreements.
- Manufacturers managing capital grants with quarterly progress payments tied to equipment invoices.
- Community organisations delivering multi-year service contracts that require outcome evaluations and economic impact data.
- Companies whose previous consultant or staff member left mid-project, taking all the compliance knowledge with them.
If you feel one missed report away from a funding freeze, we are your safety net.
Our process
- Kick-off call
Thirty minutes to gather your grant agreement, budget and any past reports. - Compliance gap check
Written memo within two business days outlining missing evidence, upcoming deadlines and immediate risks. - Action plan
Shared project board with tasks, owners and dates. Finance and project leads know exactly what to supply and when. - Drafting & submission
We prepare every narrative, financial table and attachment, circulate for your review, finalise and upload. - Ongoing monitoring
Monthly check-ins, milestone reminders and real-time variation support until the final acquittal is approved.
Why Grant Savvy
- $40 million+ managed across innovation, capital, community and export programs.
- Sector breadth – manufacturing, electrical contracting, RTOs, med-tech, NFPs.
- Audit success – zero clawbacks on projects we have managed from reporting stage onward.
- Plain English – reports that grant officers can read in five minutes and tick “approved.”
- Senior attention – your compliance is overseen by a principal consultant, not a junior administrator.